RECONVENED ANNUAL MEETING

Dear Talltree South Unit Owner(s):
We invite you to participate in the Talltree South Condominium Association election for the Board of Directors and to take part in the reconvened Annual Meeting. Unfortunately, a quorum was not achieved at the Annual Meeting held on November 12, 2025. As a result, the meeting was adjourned and will be reconvened on Tuesday, January 6, 2026, in accordance with the Association’s Bylaws. To successfully hold the January meeting, we need additional owner participation.

Please note that the reconvened Annual Meeting will be held entirely virtually, and all voting will be conducted electronically.

MEETING DETAILS

Why Your Vote Matters

The primary purpose of the Annual Meeting is to elect members to the Board of Directors and to conduct required Association business. A quorum of 25% of the ownership is required to open the meeting. Every electronic ballot submitted and every valid proxy returned counts toward achieving quorum.


Voting – Conducted Entirely Online
All voting will take place using ElectionBuddy, a secure online voting platform designed specifically for association elections. We strongly encourage all owners to vote electronically, as this is the only voting method available for this meeting.

  • Ballot Delivery: Owners will receive an email from ElectionBuddy containing a unique voting link and clear instructions.
  • Voting Window: The voting site is now live and will close on January 6, 2026.
  • Eligibility: Owners who are current on their accounts are eligible to vote and be counted toward quorum.


Proxy Option (Submitted in Advance Only)

For owners who do not have access to a smartphone, computer, tablet, or who have technology limitations, a paper proxy option is available as an accommodation. The proxy allows you to designate the Board of Directors or another individual to vote on your behalf and ensures your participation is still counted toward quorum.


We appreciate you taking the time to participate and support your community. If you have any questions or need assistance accessing the virtual meeting or electronic voting platform, please contact Kelly Young by email at This email address is being protected from spambots. You need JavaScript enabled to view it..


We appreciate your participation and contribution toward quorum.


Warm regards,
Kelly Young, CMCA®, AMS®
Community Association Manager
Cardinal Management Group, a RealManage Company
Agents for Talltree South Condominium Association

Governing Documents

The Virginia Condominium Act, as amended, gives the Association its legal status and gives the Association authority to levy and collect assessments.  The Declaration and the Bylaws authorize and describe how the Association is to be governed.

The Bylaws are the legal document that governs how the TallTree South Condominium Association operates. This large document is part of the resale packet provided to purchasers. For example, it sets out the officers of the Board of Directors and their terms of office. Amending the Bylaws requires a vote of 2/3 of the unit owners.

The Board Resolutions result in the Rules and Regulations for the policies and procedures to be followed by the Board, the Association management staff, and the Talltree South owners and residents. These rules apply to both unit owners and tenants, and have been provided in on this website and in the Owners and Tenants Handbook. Landlords must make sure that tenants review and agree to abide by all these rules as part of their lease agreement. Talltree South unit owners and tenants must receive and review the governing documents when they purchase or rent at Talltree.

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Kelly Dillon
Rick Russell
Talltree South
This email address is being protected from spambots. You need JavaScript enabled to view it.

Kelly YoungKelly Young
CMCA, AMS
Cardinal Management Group